Territorial public service (FPT)

What is teleworking?

Teleworking is a form of work organization that allows you to work elsewhere than in your usual workplaces thanks to information and communication technologies.

If your employing administration has made teleworking possible, you are allowed to telework at your request.

However, in case of exceptional circumstances, teleworking can also be set up at the request of the administration to ensure the continuity of public service and the protection of employees.

Warning: On-call duties (i.e. periods during which you must stay at home, at the disposal of your administration) and interventions during on-call duty do not constitute teleworking.

Which public employees can be authorized to telework?

You can perform part of your activity in teleworking, whether you are a civil servant or contractor, if this activity can be carried out remotely, using computer tools.

How is teleworking set up in the territorial public service?

The conditions for setting up teleworking are set by resolution.

This resolution sets the following points:

• Activities that can be performed in teleworking
• List and location of professional premises possibly made available by the administration for the exercise of functions in teleworking, number of workstations available there and equipment
• Rules to be respected regarding information systems security and data protection
• Rules to be respected regarding working time, safety and health protection
• Conditions of access to the teleworking location for the bodies responsible for ensuring proper application of the rules on hygiene and safety
• Conditions for monitoring and recording working time
• Conditions for coverage by the administration of costs directly resulting from teleworking (materials, software, subscriptions, communications, tools, maintenance of this equipment)
• Training conditions for equipment and tools necessary for teleworking
• Conditions for establishing the certificate of conformity of installations to technical specifications if you telework at home or in another private location

How is teleworking organized in the public service?

Regular or occasional teleworking

Teleworking authorization can be granted for regular or occasional use of teleworking.

It can provide for the allocation of fixed teleworking days during the week or month.

You can inform your line manager of your need to come to the site on a day for which you have teleworking authorization and request to move this teleworking day.

In case of necessity or convenience for the organization or completion of your work, you can decide to perform your activities at your workplace.

Your administration may request that you inform your line manager.

Teleworking authorization can also provide for the allocation of a number of floating teleworking days per week, per month or per year that you can request to use from your line manager.

The same teleworking authorization can provide for these different possibilities.

Teleworking locations

You can telework at home or in another private location or in another professional premises (such as a telecenter).

The same teleworking authorization can provide for these different possibilities.

Number of authorized teleworking days

The maximum number of teleworking days is set at 3 days per week for a full-time employee.

The number of working days in the service or usual premises cannot be less than 2.

These thresholds can be calculated on a monthly basis.

However, if your health condition or a disability justifies it, you can request to telework more than 3 days per week, for a maximum of 6 renewable months, after consultation with the occupational physician.

You can also request to telework more than 3 days per week in the following cases:

• During your pregnancy
• If you meet the conditions to benefit from caregiver leave
• Temporarily due to an exceptional situation disrupting access to the service or on-site work

Equipment

Your employing administration covers the costs directly resulting from the exercise of your teleworking functions: cost of materials, software, subscriptions, communications and tools.

Your employing administration also ensures the maintenance of equipment.

The conditions of this coverage are defined by ministerial order.

The administration is not obliged to cover the cost of renting a space for teleworking (in case of teleworking in a telecenter).

If you have a disability, the administration can make the necessary workstation adaptations at your teleworking location.

However, these adaptations must not generate disproportionate expenses compared to the financial aid that the administration can benefit from.

If you request the use of floating teleworking days or if you request to telework temporarily, the administration may authorize you to use your personal computer equipment.

How can a territorial public employee make a teleworking request?

Formulation of the request by the employee

You must formulate your teleworking request in writing.

You must specify what the desired teleworking conditions are: regular or occasional use, teleworking location(s), number of days desired.

If you wish to telework at home or in another private location, you must provide a certificate of conformity of the installations to technical specifications.

If you change functions, you must submit a new teleworking request.

Your employing administration may have set up a teleworking request form. Inquire with your line manager.

Examination of the request by the administration

Your employing local authority examines the compatibility of your request with the nature of your activities and the interest of the service.

Your local authority informs you of its decision in writing within the month following the date of receipt of your request.

When your local authority organizes a campaign to collect requests, it responds within the month following the deadline for submitting requests.

Administration decision

Your teleworking request can be accepted or refused.

Acceptance

Authorization to perform your functions in teleworking may include an adaptation period of maximum 3 months.

The authorization includes the following information:

• Functions performed in teleworking
• Teleworking location(s)
• Conditions for implementing teleworking and, if applicable, duration and time slots during which you perform your teleworking activities, are at the disposal of your employing administration and can be reached, in accordance with your work cycle or usual working time ranges
• Teleworking start date

The written teleworking authorization is accompanied by an information document indicating the conditions for applying teleworking to your professional situation.

This document specifies in particular the nature and operation of the devices for monitoring and recording your working time.

It also specifies the equipment made available to you and their installation and return conditions.

This document specifies their conditions of use, renewal and maintenance and what technical support is provided by the administration.

The written teleworking authorization is also accompanied by the following documents:

• Copy of the conditions for setting up teleworking set by ministerial order
• Document recalling your rights and obligations regarding working time and hygiene and safety

Refusal

If your administration refuses you teleworking, its refusal must be motivated and preceded by an interview.

You can contact the CAP, if you are a civil servant, or the CCP, if you are a contractor, in case of refusal of a 1^st request or a request for teleworking renewal.

What are the rights of the public employee in teleworking?

Working time

Your working time and workload remain the same whether you work on site or in teleworking.

The maximum daily and weekly working hours, rest periods, break times and recording of working time are identical on site and in teleworking.

Your line manager sets, in consultation with you, the time slots during which they can contact you, in line with the working hours in force in your service.

In case of variable hours during the teleworked period, the call time slots are defined in the teleworking authorization.

During the annual evaluation interview, your line manager must have an exchange with you about the conditions of your teleworking activity and your workload.

Work accident

You benefit from the same rights and obligations as an employee who works at the administration premises.

An accident that occurs during teleworking hours and within the scope of the functions you perform in teleworking is considered a work accident.

An accident can be considered a commuting accident in the following situations:

• Journey between your home and your teleworking location (if your teleworking location is different from your home), including detours from the journey for daily life necessities (dropping off and picking up children, etc.)
• Journey between your teleworking location and the service, in case of exceptional temporary return to your service on a teleworking day
• Journey between your teleworking location and your usual dining location, during the work day

Cost coverage

You are entitled to an allowance contributing to the reimbursement of expenses incurred due to teleworking.

This allowance takes the form of a flat-rate allocation called teleworking allowance.

The teleworking allowance can be paid to you if you telework in a telecenter provided that this premises does not offer a collective catering service funded by your employing administration.

The amount of the teleworking allowance is set at €2.88 per day of teleworking performed within the limit of €253.44 per year (i.e. 88 compensated days).

The teleworking allowance is not subject to any contribution.

The teleworking allowance is paid at the end of each quarter.

The teleworking allowance is paid based on the number of teleworking days you requested and were authorized.

If applicable, it can be adjusted according to the teleworking days actually performed during the year.

This adjustment occurs at the end of the 1^st quarter of the following year.

Meal expenses

Your meal expenses on teleworked days are at your expense.

However, if you telework in a telecenter, your employing administration may provide for a specific agreement with an administrative restaurant near your telecenter.

If your employing administration provides meal vouchers, you benefit from these meal vouchers when you are teleworking.

How can teleworking end in the public service?

Teleworking can be ended, at any time, in writing, at your request or at the initiative of your employing administration, while respecting a notice period of 2 months.

When your administration ends teleworking, the notice period can be reduced in case of motivated service necessity.

The interruption of teleworking at the initiative of the administration must be motivated and preceded by an interview.

When teleworking is ended during the adaptation period, the notice period is 1 month.

If you request the end of teleworking, this does not prevent you from making a new teleworking request later.

Hospital public service (FPH)

What is teleworking?

Teleworking is a form of work organization that allows you to work elsewhere than in your usual workplaces thanks to information and communication technologies.

If your employing administration has made teleworking possible, you are allowed to telework at your request.

However, in case of exceptional circumstances, teleworking can also be set up at the request of the administration to ensure the continuity of public service and the protection of employees.

Warning: On-call duties (i.e. periods during which you must stay at home, at the disposal of your administration) and interventions during on-call duty do not constitute teleworking.

Which public employees can be authorized to telework?

You can perform part of your activity in teleworking, whether you are a civil servant or contractor, if this activity can be carried out remotely, using computer tools.

How is teleworking set up in the hospital public service?

The conditions for setting up teleworking are set by decision of the head of establishment.

This decision sets the following points:

• Activities that can be performed in teleworking
• List and location of professional premises possibly made available by the administration for the exercise of functions in teleworking, number of workstations available there and equipment
• Rules to be respected regarding information systems security and data protection
• Rules to be respected regarding working time, safety and health protection
• Conditions of access to the teleworking location for the bodies responsible for ensuring proper application of the rules on hygiene and safety
• Conditions for monitoring and recording working time
• Conditions for coverage by the administration of costs directly resulting from teleworking (materials, software, subscriptions, communications, tools, maintenance of this equipment)
• Training conditions for equipment and tools necessary for teleworking
• Conditions for establishing the certificate of conformity of installations to technical specifications if you telework at home or in another private location

For management personnel managed by the National Management Center, the decision is made by the following authority:

• Head of establishment for deputy directors and directors of care
• Director General of the ARS for heads of health establishments, heads of nursing homes and heads of establishments caring for minors or disabled adults
• Prefect of the department for personnel of other establishments

How is teleworking organized in the public service?

Regular or occasional teleworking

Teleworking authorization can be granted for regular or occasional use of teleworking.

It can provide for the allocation of fixed teleworking days during the week or month.

You can inform your line manager of your need to come to the site on a day for which you have teleworking authorization and request to move this teleworking day.

In case of necessity or convenience for the organization or completion of your work, you can decide to perform your activities at your workplace.

Your administration may request that you inform your line manager.

Teleworking authorization can also provide for the allocation of a number of floating teleworking days per week, per month or per year that you can request to use from your line manager.

The same teleworking authorization can provide for these different possibilities.

Teleworking locations

You can telework at home or in another private location or in another professional premises (such as a telecenter).

The same teleworking authorization can provide for these different possibilities.

Number of authorized teleworking days

The maximum number of teleworking days is set at 3 days per week for a full-time employee.

The number of working days in the service or usual premises cannot be less than 2.

These thresholds can be calculated on a monthly basis.

However, if your health condition or a disability justifies it, you can request to telework more than 3 days per week, for a maximum of 6 renewable months, after consultation with the occupational physician.

You can also request to telework more than 3 days per week in the following cases:

• During your pregnancy
• If you meet the conditions to benefit from caregiver leave
• Temporarily due to an exceptional situation disrupting access to the service or on-site work

Equipment

Your employing administration covers the costs directly resulting from the exercise of your teleworking functions: cost of materials, software, subscriptions, communications and tools.

Your employing administration also ensures the maintenance of equipment.

The conditions of this coverage are defined by ministerial order.

The administration is not obliged to cover the cost of renting a space for teleworking (in case of teleworking in a telecenter).

If you have a disability, the administration can make the necessary workstation adaptations at your teleworking location.

However, these adaptations must not generate disproportionate expenses compared to the financial aid that the administration can benefit from.

If you request the use of floating teleworking days or if you request to telework temporarily, the administration may authorize you to use your personal computer equipment.

How can a hospital public employee make a teleworking request?

Formulation of the request by the employee

You must formulate your teleworking request in writing.

You must specify what the desired teleworking conditions are: regular or occasional use, teleworking location(s), number of days desired.

If you wish to telework at home or in another private location, you must provide a certificate of conformity of the installations to technical specifications.

If you change functions, you must submit a new teleworking request.

Your employing administration may have set up a teleworking request form. Inquire with your line manager.

Examination of the request by the administration

Your employing establishment examines the compatibility of your request with the nature of your activities and the interest of the service.

For management personnel managed by the National Management Center, this examination is carried out by the following authority:

• Head of establishment for deputy directors and directors of care
• Director General of the ARS for heads of health establishments, heads of nursing homes and heads of establishments caring for minors or disabled adults
• Prefect of the department for personnel of other establishments

Your employing establishment informs you of its decision in writing within the month following the date of receipt of your request.

When your establishment organizes a campaign to collect requests, it responds within the month following the deadline for submitting requests.

Administration decision

Your teleworking request can be accepted or refused.

Acceptance

Authorization to perform your functions in teleworking may include an adaptation period of maximum 3 months.

The authorization includes the following information:

• Functions performed in teleworking
• Teleworking location(s)
• Conditions for implementing teleworking and, if applicable, duration and time slots during which you perform your teleworking activities, are at the disposal of your employing administration and can be reached, in accordance with your work cycle or usual working time ranges
• Teleworking start date

The written teleworking authorization is accompanied by an information document indicating the conditions for applying teleworking to your professional situation.

This document specifies in particular the nature and operation of the devices for monitoring and recording your working time.

It also specifies the equipment made available to you and their installation and return conditions.

This document specifies their conditions of use, renewal and maintenance and what technical support is provided by the administration.

The written teleworking authorization is also accompanied by the following documents:

• Copy of the conditions for setting up teleworking set by ministerial order
• Document recalling your rights and obligations regarding working time and hygiene and safety

Refusal

If your administration refuses you teleworking, its refusal must be motivated and preceded by an interview.

You can contact the CAP, if you are a civil servant, or the CCP, if you are a contractor, in case of refusal of a 1^st request or a request for teleworking renewal.

What are the rights of the public employee in teleworking?

Working time

Your working time and workload remain the same whether you work on site or in teleworking.

The maximum daily and weekly working hours, rest periods, break times and recording of working time are identical on site and in teleworking.

Your line manager sets, in consultation with you, the time slots during which they can contact you, in line with the working hours in force in your service.

In case of variable hours during the teleworked period, the call time slots are defined in the teleworking authorization.

During the annual evaluation interview, your line manager must have an exchange with you about the conditions of your teleworking activity and your workload.

Work accident

You benefit from the same rights and obligations as an employee who works at the administration premises.

An accident that occurs during teleworking hours and within the scope of the functions you perform in teleworking is considered a work accident.

An accident can be considered a commuting accident in the following situations:

• Journey between your home and your teleworking location (if your teleworking location is different from your home), including detours from the journey for daily life necessities (dropping off and picking up children, etc.)
• Journey between your teleworking location and the service, in case of exceptional temporary return to your service on a teleworking day
• Journey between your teleworking location and your usual dining location, during the work day

Cost coverage

You are entitled to an allowance contributing to the reimbursement of expenses incurred due to teleworking.

This allowance takes the form of a flat-rate allocation called teleworking allowance.

The teleworking allowance can be paid to you if you telework in a telecenter provided that this premises does not offer a collective catering service funded by your employing administration.

The amount of the teleworking allowance is set at €2.88 per day of teleworking performed within the limit of €253.44 per year (i.e. 88 compensated days).

The teleworking allowance is not subject to any contribution.

The teleworking allowance is paid at the end of each quarter.

The teleworking allowance is paid based on the number of teleworking days you requested and were authorized.

If applicable, it can be adjusted according to the teleworking days actually performed during the year.

This adjustment occurs at the end of the 1^st quarter of the following year.

Meal expenses

Your meal expenses on teleworked days are at your expense.

However, if you telework in a telecenter, your employing administration may provide for a specific agreement with an administrative restaurant near your telecenter.

If your employing administration provides meal vouchers, you benefit from these meal vouchers when you are teleworking.

How can teleworking end in the public service?

Teleworking can be ended, at any time, in writing, at your request or at the initiative of your employing administration, while respecting a notice period of 2 months.

When your administration ends teleworking, the notice period can be reduced in case of motivated service necessity.

The interruption of teleworking at the initiative of the administration must be motivated and preceded by an interview.

When teleworking is ended during the adaptation period, the notice period is 1 month.

If you request the end of teleworking, this does not prevent you from making a new teleworking request later.